How to choose the right project management software

By Blue Wren Ltd

08 Jul 2020

shrug.jpg

Businesses cannot continue to operate as they did before COVID-19 and expect everything to be OK.  You cannot afford to simply ‘batten down the hatches’, cut costs wherever you can and wait for things to pass.

You need to do more with less.

Effective project management can help you do just that by helping to optimise process and improve productivity across the business.

Project management software is one of the most helpful tools that can assist businesses to be as effective as possible, regardless of the industry.

While adopting project management software can definitely improve process, there are distinct advantages and disadvantages to using it which require careful evaluation.

Advantages of Project Management Software

Collaboration

Project management software includes communication tools that can assist teams in discussing issues in real time.  Each team member can be kept up to date, quickly dealing with issues as they arise.  This is particularly helpful when working in a remote environment.

Document storage and sharing

Document sharing tools allow individuals to share, edit and update relevant documentation related to the project. All resources are stored in a central, secure location making it easy to find and audit.

Manage costs

Project management software helps the business to track costs against a project, measuring profitability in real time.

Manage risks, forecasting, and budgets

Project management software records all relevant information to do with the project giving management excellent levels of visibility and transparency.  This means risk can be easily mitigated against, forecasts are more accurate, and budgets can be tracked throughout the life of the project.

Reporting

With flexible report formats and the ability to quickly access data project management software can support strategic management decisions.

Disadvantages of Project Management Software

Though the benefits significantly outweigh the drawbacks, there are still a number of disadvantages to consider when using project management software.

Some can be very costly

Project management software can provide great solutions, but many times those solutions come at a significant cost to the business with very little return on investment.

Complicate simple projects

While using project management software is a popular option for many, simpler projects may not need it.  When project management software is used inappropriately it can unnecessarily complicate matters.

Over-reliance on automated alerts

While alerts are helpful to remind team members that tasks are due, a problem develops when more time is spent on setting up the alert than the task itself.

Choose the right Project Management Software

Before choosing the project management software that is right for your business it is first important to understand and map your processes. If this is something haven’t done but would like to, take a look at our short tutorial here.

TUTORIAL: HOW TO CREATE A SIMPLE PROCESS MAP

With your processes mapped you can then put together a list of software requirements and evaluate the options available. A very good way to evaluate software is to use ‘Use Cases’.  These are scenarios that the business may face, such as managing risks, resource or budgets matched against the capabilities of the software. If the software can effectively deal with the different ‘Use Cases’ then it will be fit for purpose.

Time to do more with less

The COVID-19 crisis has presented you with a once in a lifetime opportunity to transform your business into something more resilient, productive and profitable. You now need to do more with less.

We have the expertise and the project management software to help you. So, if you would like to discuss how we can help, please don’t hesitate to get in touch. You can do so by calling the office on 01772 823734 or emailing [email protected]

Latest news

1

New India branch campus on the horizon for Lancaster University Keir Starmer meets Indian PM and included Prof Simon Guy Lancaster University. Pic Simon Dawson

New India branch campus on the horizon for Lancaster University

09 Oct 2025

2

Best events and talented students complete finalists list for Lancashire Tourism Awards 2026 Best Events and Talented students on Lancashire Tourism Awards finalist list

Best events and talented students complete finalists list for Lancashire Tourism Awards 2026

09 Oct 2025

3

East Lancashire Learning Group named UK digital transformation leader in CIO 100 Awards Andrew Dewhurst with the award win

East Lancashire Learning Group named UK digital transformation leader in CIO 100 Awards

09 Oct 2025

4

PHX Training appoints new business leader in Blackpool Jason Davenport PHX Training

PHX Training appoints new business leader in Blackpool

09 Oct 2025

5

Velocity seals Airbus extension worth up to $54m Velocity Composites Has Announced Its Entry Into The Us Market

Velocity seals Airbus extension worth up to $54m

08 Oct 2025

Background image for hub sign up block

LBV Hub

Leverage Lancashire Business View platforms

Post your news
Post your events
Post your offers
Build your network
Improve your SEO
Gain coverage in the magazine
Sign-up
Events
CMI Level 5 Management and Leadership Course
UCLanAerialCampus.jpg.jpg
LBV Hub Seminars
21 Feb 2025 - 21 Feb 2026

CMI Level 5 Management and Leadership Course

Preston Campus, Preston , PR1 2HE

09:00 - 17:00

CMI Level 5 Project Management Course
UCLanAerialCampus.jpg.jpg
LBV Hub Seminars
21 Feb 2025 - 21 Feb 2026

CMI Level 5 Project Management Course

Preston Campus, Preston, PR1 2HE

08:00 - 17:00

Help to grow management course
Help to grow - barriers to growth.png.png
LBV Hub Seminars
26 Sep 2025 - 16 Dec 2025

Help to grow management course

Preston Campus , Preston , PR1 2HE

09:00 - 15:00

Advantage: AI – A Workshop for Business Leaders – Oct 10th
Ai 10.10.png.png
LBV Hub Seminars
10 Oct 2025 - 10 Oct 2025

Advantage: AI – A Workshop for Business Leaders – Oct 10th

Door4 Office, Burnley Wharf, Burnley, BB11 1JG

09:00 - 12:00

Unlocking major project opportunities in the North West
Lancs-cham-logo.jpg.jpg
LBV Hub Seminars
15 Oct 2025 - 15 Oct 2025

Unlocking major project opportunities in the North West

Strathmore Hotel, Morecambe, LA4 5AP

08:00 - 10:00

The New Employee Rights Landscape: Day One Compliance Essentials
EventBrite NORi - 15th Oct 2025 Webinar.png.png
LBV Hub Webinar
15 Oct 2025 - 15 Oct 2025

The New Employee Rights Landscape: Day One Compliance Essentials

Microsoft Teams, Microsoft Teams, PR253XH

13:30 - 15:00

The Autumn Re set - pour me a wine
LBV Advert_Autumn Reset 1200 x 630px.png.png
LBV Hub Networking
16 Oct 2025 - 16 Oct 2025

The Autumn Re set - pour me a wine

The Artistry House , Preston , PR1 3JJ

17:30 - 19:30

The Business Network Central & East Lancashire
LBV Header (26).png.png
LBV Hub Networking
16 Oct 2025 - 16 Oct 2025

The Business Network Central & East Lancashire

Stanley House, Blackburn, BB2 7NP

11:30 - 14:15

October Freelancer Meet-Up
LBV Hub Networking
16 Oct 2025 - 16 Oct 2025

October Freelancer Meet-Up

Society1, Coworking Space, Preston, PR1 3LT

10:00 - 11:30

Women scaling up Blackpool Fylde and Wyre
LBV Hub Seminars
22 Oct 2025 - 09 Jan 2026

Women scaling up Blackpool Fylde and Wyre

The Small Business Academy, Blackpool, FY4 5JX

09:30 - 15:30

HR Essentials for pubs, bars and licensed venues
EventBrite NORi - 22nd Oct Webinar.png.png
LBV Hub Webinar
22 Oct 2025 - 22 Oct 2025

HR Essentials for pubs, bars and licensed venues

Online - Teams, Leyland, PR253XH

13:30 - 15:00

RISE - Lancashire's unique leadership programme for women
thumbnail_Emma Weston Illustration WENDY BOWERS RISE Illustrstion.jpg.jpg
LBV Hub Seminars
22 Oct 2025 - 18 Mar 2026

RISE - Lancashire's unique leadership programme for women

East Lancashire Chamber of Commerce, Clayton le Moors, BB5 5JR

09:30 - 15:30

Advertise with us

Reaching 50,000 members, our print, digital and event platforms offer a fantastic way to raise your business profile and help you grow.

Find out more LBV124 Online Graphic
Subscribe now

Weekly news bulletin