Getting mail to remote workers

By Key Digital

29 Jul 2021

For some, remote working is only a short term solution, for others it is permanent, yet both still create a challenge – inbound mail arriving at the office. So is there an easy way to get important physical correspondence to remote workers?

Mail being delivered to offices when most or all of the workforce is operating from their home is an issue because it means that the intended recipients of the mail aren’t receiving potentially important information. This can be worked around, however. Your organisation can:

Forward important mail to the correct people Manually scan and email the documents to the correct people

Although, these probably aren’t the most effective methods in the long term. The same can be said for attempting to re-route mail to homeworkers from the senders themselves.

Which businesses are most affected by this?

It probably goes without saying that businesses rely on physical mail being sent to them and their audiences. This could include documents such as:

Contracts to be signed Important customer documents Invoices Payments Providing content for a non-digital audience

This includes businesses in industries including:

Legal Healthcare Charities Government Public sector

Why digitise inbound mail?

It is important that everyone receives information that has been sent to them as soon as possible. Statistics suggest that 60% of physical mail comes in the form of important business information, which a business can’t afford to miss. Often, the information being sent impacts security, finance and confidentiality for many departments.

Early capture and standardisation of documents in a digital format allows businesses to manage their workflows more effectively. The whole digital process resides in the cloud and can be activated remotely, meaning that there is no impact on the IT department.

What are the risks?

Getting mail delivered to your business isn’t the same as getting it delivered to your home. Where at home you may receive promotional mail or takeaway menus, your business will receive important information that is meant for specific people or departments.

If you are to miss any of these messages then the efficiency of the business will be negatively impacted and your business / organisation can be exposed, which can result in unreasonable risks.

Areas such as HR, finance and legal are often affected if the information isn’t acted upon quickly.

Is it worth enforcing a digital mail solution?

This solution is most often seen in larger businesses, but it isn’t exclusive to them. Implementing a digital mail solution is available to small and mid-sized businesses at a lower investment figure.

Statistically speaking, the financial return would be seen after the first 6 months of this being in place. You will see the return in the form of:

Quicker payments Reduction in 90+ day debtors Reduced manual interventions Happier employees Improved operational workflow Fewer manual checks Fewer steps to complete tasks

Click here for more information about how digital mailing solutions can be implemented in your business

Latest news

1

Final call for investors: Rossendale community solar project must hit target by November Gary McEwan managing director of Interfloor

Final call for investors: Rossendale community solar project must hit target by November

10 Sep 2025

2

Lancashire Combined County Authority unveil plan to Get Lancashire Working Lancashire Combined Authority

Lancashire Combined County Authority unveil plan to Get Lancashire Working

10 Sep 2025

3

Lockheed Martin Skunk Works and BAE Systems’ FalconWorks announce strategic collaboration Collaboration between BAE Systems FalconWorks and Lockheed Martin Skunk Works

Lockheed Martin Skunk Works and BAE Systems’ FalconWorks announce strategic collaboration

09 Sep 2025

4

High street retailers urged to ‘take advantage’ of new funded support programme Brian Moore, Lee Johnson, Anne Williamson and Andrew Leeming

High street retailers urged to ‘take advantage’ of new funded support programme

08 Sep 2025

5

Beaverbrooks invest in the high street in difficult conditions Mark Adlestone And Anna Blackburn Beaverbrooks

Beaverbrooks invest in the high street in difficult conditions

08 Sep 2025

Background image for hub sign up block

LBV Hub

Leverage Lancashire Business View platforms

Post your news
Post your events
Post your offers
Build your network
Improve your SEO
Gain coverage in the magazine
Sign-up
Events
Sub36 Networking - Follow the signs
Sub36 Deaf Village Social1200
Networking
17 Sep 2025

Sub36 Networking - Follow the signs

The Deaf Village, Blackburn, BB2 5EN

10:00 - 12:00

LBV124 September/October Launch Event
MBP Arc Cinema Preston Opening 205
Networking
18 Sep 2025

LBV124 September/October Launch Event

The Arc Cinema, Preston, PR1 2BL

08:30 - 10:30

CMI Level 5 Management and Leadership Course
UCLanAerialCampus.jpg.jpg
LBV Hub Seminars
21 Feb 2025 - 21 Feb 2026

CMI Level 5 Management and Leadership Course

Preston Campus, Preston , PR1 2HE

09:00 - 17:00

CMI Level 5 Project Management Course
UCLanAerialCampus.jpg.jpg
LBV Hub Seminars
21 Feb 2025 - 21 Feb 2026

CMI Level 5 Project Management Course

Preston Campus, Preston, PR1 2HE

08:00 - 17:00

Longridge Soap Box Derby
Screenshot 2025-06-10 090035.png.png
LBV Hub Fundraisers
14 Sep 2025 - 14 Sep 2025

Longridge Soap Box Derby

Berry Lane, Longridge, PR3 3WH

10:00 - 16:30

Preston Tech Connection - The Ultimate Tech Quiz!
Preston Tech Connection Sept 25.png.png
LBV Hub Networking
16 Sep 2025 - 16 Sep 2025

Preston Tech Connection - The Ultimate Tech Quiz!

Society1, Coworking Space, Preston, PR1 3LT

18:00 - 19:00

The Business Network Central & East Lancashire
LBV Hub Networking
17 Sep 2025 - 17 Sep 2025

The Business Network Central & East Lancashire

Stanley House, Blackburn, BB2 7NP

11:30 - 14:15

Cumbria Business Expo 2025
https---cdn.evbuc.com-images-880461633-4862066883-1-original.20241022-110415.jpeg.jpg
LBV Hub Exhibitions
19 Sep 2025 - 19 Sep 2025

Cumbria Business Expo 2025

Carlisle Racecourse, Carlisle, CA2 4TS

09:00 - 15:00

Your Business, Your Region: Making sense of devolution and Local Government Reorganisation
Chorley Council breakfast event new
LBV Hub Networking
23 Sep 2025 - 23 Sep 2025

Your Business, Your Region: Making sense of devolution and Local Government Reorganisation

Worden Hall, Leyland, PR25 3DH

08:00 - 11:00

Preston Freelancer Meet-Up: September
Sept Freelancer (1).png.png
LBV Hub Networking
23 Sep 2025 - 23 Sep 2025

Preston Freelancer Meet-Up: September

Society1, Coworking Space, Preston, PR1 3LT

10:00 - 11:30

Speed Networking with BNI
2.png.png
LBV Hub Networking
24 Sep 2025 - 24 Sep 2025

Speed Networking with BNI

Chorley Football Club, Chorley, PR7 3DU

16:00 - 19:00

The Marketing Meetup IRL: Lancashire - September
TMM Lancashire
LBV Hub Networking
25 Sep 2025 - 25 Sep 2025

The Marketing Meetup IRL: Lancashire - September

Chorley, PR7 2SL

18:00 - 20:00

Advertise with us

Reaching 50,000 members, our print, digital and event platforms offer a fantastic way to raise your business profile and help you grow.

Find out more LBV 123 Online Graphic
Subscribe now

Weekly news bulletin