Getting mail to remote workers

By Key Digital

29 Jul 2021

For some, remote working is only a short term solution, for others it is permanent, yet both still create a challenge – inbound mail arriving at the office. So is there an easy way to get important physical correspondence to remote workers?

Mail being delivered to offices when most or all of the workforce is operating from their home is an issue because it means that the intended recipients of the mail aren’t receiving potentially important information. This can be worked around, however. Your organisation can:

Forward important mail to the correct people Manually scan and email the documents to the correct people

Although, these probably aren’t the most effective methods in the long term. The same can be said for attempting to re-route mail to homeworkers from the senders themselves.

Which businesses are most affected by this?

It probably goes without saying that businesses rely on physical mail being sent to them and their audiences. This could include documents such as:

Contracts to be signed Important customer documents Invoices Payments Providing content for a non-digital audience

This includes businesses in industries including:

Legal Healthcare Charities Government Public sector

Why digitise inbound mail?

It is important that everyone receives information that has been sent to them as soon as possible. Statistics suggest that 60% of physical mail comes in the form of important business information, which a business can’t afford to miss. Often, the information being sent impacts security, finance and confidentiality for many departments.

Early capture and standardisation of documents in a digital format allows businesses to manage their workflows more effectively. The whole digital process resides in the cloud and can be activated remotely, meaning that there is no impact on the IT department.

What are the risks?

Getting mail delivered to your business isn’t the same as getting it delivered to your home. Where at home you may receive promotional mail or takeaway menus, your business will receive important information that is meant for specific people or departments.

If you are to miss any of these messages then the efficiency of the business will be negatively impacted and your business / organisation can be exposed, which can result in unreasonable risks.

Areas such as HR, finance and legal are often affected if the information isn’t acted upon quickly.

Is it worth enforcing a digital mail solution?

This solution is most often seen in larger businesses, but it isn’t exclusive to them. Implementing a digital mail solution is available to small and mid-sized businesses at a lower investment figure.

Statistically speaking, the financial return would be seen after the first 6 months of this being in place. You will see the return in the form of:

Quicker payments Reduction in 90+ day debtors Reduced manual interventions Happier employees Improved operational workflow Fewer manual checks Fewer steps to complete tasks

Click here for more information about how digital mailing solutions can be implemented in your business

Latest news

1

St Annes thrives with strongest August footfall in years St Annes Square footfall

St Annes thrives with strongest August footfall in years

26 Oct 2025

2

BAE Systems workers vote for strike action BAE Systems production

BAE Systems workers vote for strike action

23 Oct 2025

3

National Cyber Force launches startup programme in the North West Nick Miles, National Cyber Force deputy director for Samlesbury

National Cyber Force launches startup programme in the North West

23 Oct 2025

4

Foresight announces £90m first close of its third North West regional investment fund Foresight announces £90 million first close of its third dedicated North West regional investment fund

Foresight announces £90m first close of its third North West regional investment fund

23 Oct 2025

5

McMurrays Haulage expands fleet after contract win Warehouse Supervisor at Pets Choice Brad Eddleston and McMurrays Sales Manager Rob Spencer. Photo credit: McMurrays Haulage Limited

McMurrays Haulage expands fleet after contract win

21 Oct 2025

Background image for hub sign up block

LBV Hub

Leverage Lancashire Business View platforms

Post your news
Post your events
Post your offers
Build your network
Improve your SEO
Gain coverage in the magazine
Sign-up
Events
CMI Level 5 Management and Leadership Course
UCLanAerialCampus.jpg.jpg
LBV Hub Seminars
21 Feb 2025 - 21 Feb 2026

CMI Level 5 Management and Leadership Course

Preston Campus, Preston , PR1 2HE

09:00 - 17:00

CMI Level 5 Project Management Course
UCLanAerialCampus.jpg.jpg
LBV Hub Seminars
21 Feb 2025 - 21 Feb 2026

CMI Level 5 Project Management Course

Preston Campus, Preston, PR1 2HE

08:00 - 17:00

Help to grow management course
Help to grow - barriers to growth.png.png
LBV Hub Seminars
26 Sep 2025 - 16 Dec 2025

Help to grow management course

Preston Campus , Preston , PR1 2HE

09:00 - 15:00

Women scaling up Blackpool Fylde and Wyre
LBV Hub Seminars
22 Oct 2025 - 09 Jan 2026

Women scaling up Blackpool Fylde and Wyre

The Small Business Academy, Blackpool, FY4 5JX

09:30 - 15:30

RISE - Lancashire's unique leadership programme for women
thumbnail_Emma Weston Illustration WENDY BOWERS RISE Illustrstion.jpg.jpg
LBV Hub Seminars
22 Oct 2025 - 18 Mar 2026

RISE - Lancashire's unique leadership programme for women

East Lancashire Chamber of Commerce, Clayton le Moors, BB5 5JR

09:30 - 15:30

Lancaster District Business Support Expo
Lancs-cham-logo.jpg.jpg
LBV Hub Networking
29 Oct 2025 - 29 Oct 2025

Lancaster District Business Support Expo

The Platform, Morecambe, LA4 4DB

10:00 - 15:00

Chamber Breakfast Networking – November
Lancs-cham-logo.jpg.jpg
LBV Hub Networking
06 Nov 2025 - 06 Nov 2025

Chamber Breakfast Networking – November

Porsche Centre South Lakes, Carnforth, LA6 1FW

08:30 - 10:30

Lancashire Police business update with The Police and Crime Commissioner
Lancs-cham-logo.jpg.jpg
LBV Hub Roundtables
10 Nov 2025 - 10 Nov 2025

Lancashire Police business update with The Police and Crime Commissioner

Lancaster Castle, Lancaster, LA1 1YN

14:00 - 16:00

AI, Creativity, and what it means to be human
2.jpg.jpg
LBV Hub Networking
11 Nov 2025 - 11 Nov 2025

AI, Creativity, and what it means to be human

Society1, Coworking Space, Preston, PR1 3LT

18:00 - 20:00

Beyond the Brand: Building trust through values and integrity
1.png.png
LBV Hub Networking
11 Nov 2025 - 11 Nov 2025

Beyond the Brand: Building trust through values and integrity

Society1, Coworking Space, Preston, PR1 3LT

18:00 - 20:00

The Business Network Central and East Lancashire
LBV Hub Networking
13 Nov 2025 - 13 Nov 2025

The Business Network Central and East Lancashire

Stanley House, Blackburn, BB2 7NP

11:30 - 14:15

The AI Lab: E-commerce
Ai Lab ecommerce (1).png.png
LBV Hub Seminars
14 Nov 2025 - 14 Nov 2025

The AI Lab: E-commerce

Door4 Office, Burnley Wharf, Burnley, BB11 1JG

09:00 - 11:30

Advertise with us

Reaching 50,000 members, our print, digital and event platforms offer a fantastic way to raise your business profile and help you grow.

Find out more LBV124 Online Graphic
Subscribe now

Weekly news bulletin