Getting mail to remote workers

By Key Digital

29 Jul 2021

For some, remote working is only a short term solution, for others it is permanent, yet both still create a challenge – inbound mail arriving at the office. So is there an easy way to get important physical correspondence to remote workers?

Mail being delivered to offices when most or all of the workforce is operating from their home is an issue because it means that the intended recipients of the mail aren’t receiving potentially important information. This can be worked around, however. Your organisation can:

Forward important mail to the correct people Manually scan and email the documents to the correct people

Although, these probably aren’t the most effective methods in the long term. The same can be said for attempting to re-route mail to homeworkers from the senders themselves.

Which businesses are most affected by this?

It probably goes without saying that businesses rely on physical mail being sent to them and their audiences. This could include documents such as:

Contracts to be signed Important customer documents Invoices Payments Providing content for a non-digital audience

This includes businesses in industries including:

Legal Healthcare Charities Government Public sector

Why digitise inbound mail?

It is important that everyone receives information that has been sent to them as soon as possible. Statistics suggest that 60% of physical mail comes in the form of important business information, which a business can’t afford to miss. Often, the information being sent impacts security, finance and confidentiality for many departments.

Early capture and standardisation of documents in a digital format allows businesses to manage their workflows more effectively. The whole digital process resides in the cloud and can be activated remotely, meaning that there is no impact on the IT department.

What are the risks?

Getting mail delivered to your business isn’t the same as getting it delivered to your home. Where at home you may receive promotional mail or takeaway menus, your business will receive important information that is meant for specific people or departments.

If you are to miss any of these messages then the efficiency of the business will be negatively impacted and your business / organisation can be exposed, which can result in unreasonable risks.

Areas such as HR, finance and legal are often affected if the information isn’t acted upon quickly.

Is it worth enforcing a digital mail solution?

This solution is most often seen in larger businesses, but it isn’t exclusive to them. Implementing a digital mail solution is available to small and mid-sized businesses at a lower investment figure.

Statistically speaking, the financial return would be seen after the first 6 months of this being in place. You will see the return in the form of:

Quicker payments Reduction in 90+ day debtors Reduced manual interventions Happier employees Improved operational workflow Fewer manual checks Fewer steps to complete tasks

Click here for more information about how digital mailing solutions can be implemented in your business

Latest news

1

New India branch campus on the horizon for Lancaster University Keir Starmer meets Indian PM and included Prof Simon Guy Lancaster University. Pic Simon Dawson

New India branch campus on the horizon for Lancaster University

09 Oct 2025

2

Best events and talented students complete finalists list for Lancashire Tourism Awards 2026 Best Events and Talented students on Lancashire Tourism Awards finalist list

Best events and talented students complete finalists list for Lancashire Tourism Awards 2026

09 Oct 2025

3

East Lancashire Learning Group named UK digital transformation leader in CIO 100 Awards Andrew Dewhurst with the award win

East Lancashire Learning Group named UK digital transformation leader in CIO 100 Awards

09 Oct 2025

4

PHX Training appoints new business leader in Blackpool Jason Davenport PHX Training

PHX Training appoints new business leader in Blackpool

09 Oct 2025

5

Velocity seals Airbus extension worth up to $54m Velocity Composites Has Announced Its Entry Into The Us Market

Velocity seals Airbus extension worth up to $54m

08 Oct 2025

Background image for hub sign up block

LBV Hub

Leverage Lancashire Business View platforms

Post your news
Post your events
Post your offers
Build your network
Improve your SEO
Gain coverage in the magazine
Sign-up
Events
CMI Level 5 Project Management Course
UCLanAerialCampus.jpg.jpg
LBV Hub Seminars
21 Feb 2025 - 21 Feb 2026

CMI Level 5 Project Management Course

Preston Campus, Preston, PR1 2HE

08:00 - 17:00

CMI Level 5 Management and Leadership Course
UCLanAerialCampus.jpg.jpg
LBV Hub Seminars
21 Feb 2025 - 21 Feb 2026

CMI Level 5 Management and Leadership Course

Preston Campus, Preston , PR1 2HE

09:00 - 17:00

Help to grow management course
Help to grow - barriers to growth.png.png
LBV Hub Seminars
26 Sep 2025 - 16 Dec 2025

Help to grow management course

Preston Campus , Preston , PR1 2HE

09:00 - 15:00

Advantage: AI – A Workshop for Business Leaders – Oct 10th
Ai 10.10.png.png
LBV Hub Seminars
10 Oct 2025 - 10 Oct 2025

Advantage: AI – A Workshop for Business Leaders – Oct 10th

Door4 Office, Burnley Wharf, Burnley, BB11 1JG

09:00 - 12:00

Unlocking major project opportunities in the North West
Lancs-cham-logo.jpg.jpg
LBV Hub Seminars
15 Oct 2025 - 15 Oct 2025

Unlocking major project opportunities in the North West

Strathmore Hotel, Morecambe, LA4 5AP

08:00 - 10:00

The New Employee Rights Landscape: Day One Compliance Essentials
EventBrite NORi - 15th Oct 2025 Webinar.png.png
LBV Hub Webinar
15 Oct 2025 - 15 Oct 2025

The New Employee Rights Landscape: Day One Compliance Essentials

Microsoft Teams, Microsoft Teams, PR253XH

13:30 - 15:00

The Business Network Central & East Lancashire
LBV Header (26).png.png
LBV Hub Networking
16 Oct 2025 - 16 Oct 2025

The Business Network Central & East Lancashire

Stanley House, Blackburn, BB2 7NP

11:30 - 14:15

October Freelancer Meet-Up
LBV Hub Networking
16 Oct 2025 - 16 Oct 2025

October Freelancer Meet-Up

Society1, Coworking Space, Preston, PR1 3LT

10:00 - 11:30

The Autumn Re set - pour me a wine
LBV Advert_Autumn Reset 1200 x 630px.png.png
LBV Hub Networking
16 Oct 2025 - 16 Oct 2025

The Autumn Re set - pour me a wine

The Artistry House , Preston , PR1 3JJ

17:30 - 19:30

HR Essentials for pubs, bars and licensed venues
EventBrite NORi - 22nd Oct Webinar.png.png
LBV Hub Webinar
22 Oct 2025 - 22 Oct 2025

HR Essentials for pubs, bars and licensed venues

Online - Teams, Leyland, PR253XH

13:30 - 15:00

RISE - Lancashire's unique leadership programme for women
thumbnail_Emma Weston Illustration WENDY BOWERS RISE Illustrstion.jpg.jpg
LBV Hub Seminars
22 Oct 2025 - 18 Mar 2026

RISE - Lancashire's unique leadership programme for women

East Lancashire Chamber of Commerce, Clayton le Moors, BB5 5JR

09:30 - 15:30

Women scaling up Blackpool Fylde and Wyre
LBV Hub Seminars
22 Oct 2025 - 09 Jan 2026

Women scaling up Blackpool Fylde and Wyre

The Small Business Academy, Blackpool, FY4 5JX

09:30 - 15:30

Advertise with us

Reaching 50,000 members, our print, digital and event platforms offer a fantastic way to raise your business profile and help you grow.

Find out more LBV124 Online Graphic
Subscribe now

Weekly news bulletin