Bin the paper, delete the spreadsheets

For businesses running anything upwards of even just a handful of cars and drivers, the feedback we get all the time is that they just don’t feel organised and in control.

By Marc Mcloughlin, managing director, KeyFleet.

Parking fines, road tax, accidents, contract end dates, mileage updates, regular servicing – it all just creeps up on you and is a surprise almost every time.

This fleet anxiety is typical of a fleet managed on a job-share or even full time basis in the SME sector and can be fixed by taking a step back and getting all of your driver and vehicle information in one place.

Why would cars, vans, HGVs and drivers be any different given their diverse make up and, of course, the dangerous activity that is being conducted in them?

By bringing all these different aspects of the fleet together into one web-based location you can really start to look at your maintenance budget, compliance, lease contracts, fuel spend and beyond.

After all, it is estimated that more than 80 per cent of SMEs have a job share employee spending around six hours a week on the fleet. Not an easy task for even a trained professional.

Now you are in business and can really start to make some informed decisions about what’s best for your fleet and your business. If you are concerned about fleet risk, feel disorganised and not in control, are struggling to view or get access to all of your contract, maintenance, vehicle and driver data all in one place and are perhaps interested in checking licences with the DVLA then it could be that you would benefit from a fleet management software system.

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